Make your facilities manager your new best friend

News that Amazon is looking for a new London base has prompted speculation about where they could find offices big enough for their needs, which at 750,000 sq ft, is the largest the capital has seen for 2 years. It raises an interesting question about how much space per employee you need to make a successful work environment. In recent years, the average employee work area in London has fallen from 190 sq ft to 120 sq ft. But does anyone need that much space if increasingly, many of us work quite happily at home with a macbook, a mobile phone and a beanbag?

As prime London commercial rents push £40 a sq ft, most companies are having to take a serious look at how they use space. So many office environments are crammed full of depressingly drab furniture: cupboards and pedestals that store little more than an employee’s food stash and malodorous gym kit;  wall cabinets chock full of out-of-date publications that no-one can be bothered to archive or shred. Even desks are becoming redundant as desktops give way to laptops and desk phones are replaced by smartphones; punching a telephone number into a keypad now seems like so much effort.

Interestingly, the UK legal minimum for office space is a mere 40 square foot per person, which, depending on ceiling height, seems barely enough room to swing a cat. But with more companies adopting enlightened attitudes towards flexible working and hot-desking, 60-80 sq ft per person will become increasingly achievable. Provided that companies think creatively about their environment, this does not need not be at the expense of employee engagement.  Getting rid of all the hideous grey furniture is an opportunity to open up the environment to creative meeting areas and quiet zones with the kind of furniture that people would choose to have in their own homes.

In creating inspirational office spaces for tomorrow’s employees, facilities management and employee engagement professionals should be each other’s new best friends, for the benefit of both employees and shareholders.